Special Education Secretary

Alexandria Public Schools is seeking an organized, detail-oriented professional to provide administrative support for special education at Woodland Elementary School. This position supports staff, students, and families through effective communication, scheduling, recordkeeping, and daily office operations.

Position Details

• Type: Full-time, 194 days per year

• Hours: 7:15 a.m.–2:45 p.m.

• Bargaining Unit: Minnesota School Employees Association

• FLSA Status: Non-exempt

• Anticipated Start Date: Mid-December

Essential Functions

• Answer phone calls, greet visitors, direct inquiries, and monitor visitors and the security system.

• Schedule special education and student support meetings, appointments, events, and activities; maintain calendars.

• Prepare and proofread letters, memos, meeting minutes, forms, and communications for internal and external distribution.

• Enter, retrieve, and verify spreadsheet data; copy and fax materials; respond to email inquiries; and distribute mail and packages.

• Assist staff, students, and parents with questions and requests, and provide office coverage as needed.

• Maintain office equipment, troubleshoot minor issues, and contact vendors for service.

• Monitor and order classroom and office supplies, and gather materials to support classrooms.

• Assist staff with software applications and minor technology issues.

• Create and maintain student records and databases containing personal, demographic, and academic information.

• Prepare reports and submit information to appropriate individuals or agencies.

• Coordinate daily staff coverage and seek coverage for extracurricular activities and unplanned absences.

• Participate in required professional development.

• Perform other related duties as assigned.

Minimum Qualifications

An associate or technical degree with coursework in secretarial studies, office administration, or a related field, along with moderate experience in an office setting; or an equivalent combination of education and experience.

Compensation

$23.43 per hour, depending on qualifications and experience.

Benefits

• Health Insurance: Choice of three plans, with a District contribution as outlined in the Collective Bargaining Agreement.

• Dental Insurance: District contribution as outlined in the Collective Bargaining Agreement.

• Paid Leave: As outlined in the Collective Bargaining Agreement.

• Group Life Insurance: Paid by the District.

• Long-Term Disability: Required coverage paid by the employee.

• Employee Assistance Program (EAP): Available at no cost to employees.

Voluntary Benefits — Employee-Paid

• Voluntary life insurance and accidental death and dismemberment coverage

• Vision insurance

• Pet insurance

• Aflac options, including short-term disability, critical illness, hospital indemnity, accident, and Ben Extend