Administrative Assistant

Alexandria Public Schools is seeking a highly organized, customer-focused Administrative Assistant to provide comprehensive administrative support to a building administrator. This position serves as the first point of contact for students, staff, families, and community members while ensuring the efficient day-to-day operation of the school office.

The ideal candidate is professional, detail-oriented, adaptable, and enjoys working in a fast-paced educational environment.

Essential Responsibilities

As an Administrative Assistant, you will:

• Welcome visitors, answer and direct phone calls, and provide outstanding customer service to students, staff, families, and community members.
• Maintain office security by monitoring visitors and the building security system.
• Coordinate calendars, meetings, appointments, events, and extracurricular transportation.
• Prepare correspondence, reports, forms, meeting minutes, and other documents while ensuring accuracy and professionalism.
• Manage email communications, incoming and outgoing mail, and office records.
• Maintain student records and databases, prepare reports, and ensure data accuracy and confidentiality.
• Provide administrative support to staff and administrators, responding to questions and assisting with daily operations.
• Coordinate substitute and staff coverage for daily absences and extracurricular activities.
• Assist with internal and external communications, including website updates, social media, digital signage, and school yearbook coordination.
• Monitor office and classroom supply inventories, order materials, and coordinate with vendors as needed.
• Troubleshoot minor office equipment and technology issues and assist staff with software applications.
• Support budget tracking by preparing purchase orders and coding expenses under the direction of the principal.
• Participate in professional development and training opportunities.
• Perform other related duties as assigned.

Qualifications

Minimum Qualifications

• Associate's or Technical degree in Office Administration, Administrative Assistance, Secretarial Studies, or a related field, or
• An equivalent combination of education, training, and relevant office experience.

Preferred Skills

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Exceptional customer service and interpersonal abilities.
• Ability to prioritize multiple tasks while maintaining accuracy and attention to detail.
• Proficiency with Microsoft Office and other office technology.
• Ability to maintain confidentiality and exercise sound judgment.

Compensation

• Starting Wage: $26.10 per hour, with placement based on qualifications and experience.
• Work Schedule: 240 days per year.

Benefits

Eligible employees receive a competitive benefits package, including:

• Medical insurance (choose from three plan options)
• District contributions toward health and dental insurance as outlined in the Collective Bargaining Agreement
• Paid leave benefits
• District-paid Group Life Insurance
• Long-Term Disability coverage (employee-paid)
• Employee Assistance Program (EAP) at no cost

Optional Employee-Paid Benefits

• Vision insurance
• Pet insurance
• Voluntary Life Insurance & Accidental Death and Dismemberment (AD&D)
• Aflac plans, including:
  • Short-Term Disability
  • Critical Illness
  • Hospital Indemnity
  • Accident
  • BenExtend

Join Alexandria Public Schools and become part of a team dedicated to supporting students, staff, and families while making a positive impact every day.