Subcontract Coordinator

Central Specialties, Inc. is seeking a detail-oriented Subcontract Coordinator to support our construction project teams by preparing, issuing, and managing subcontract agreements. This position plays a key role in ensuring subcontract terms, insurance requirements, and supporting documents meet company standards, regulatory requirements, and project timelines. If you thrive in a fast-paced, accuracy-driven environment and enjoy collaborating with a variety of people, we want to meet you!

Responsibilities

• Prepare, review, and issue subcontract agreements, change orders, and other subcontract-related documents.
• Verify subcontractor licensing, insurance, bonding, and safety requirements.
• Maintain a central log of subcontract agreements, amendments, and supporting documentation.
• Track deliverables, including certificates of insurance, certified payrolls, lien waivers, and executed agreements.
• Review subcontractor change orders for accuracy, documentation, and authorization.
• Process subcontractor pay estimates and retainage terms for approval.
• Assist with project closeout, including collection of final waivers, warranties, and time-sensitive documentation.
• Support the maintenance of subcontract templates, forms, and standard clauses.

Qualifications

• Associate’s or bachelor’s degree in Construction Management, Business Administration, or related field preferred (or equivalent experience).
• 3+ years of subcontract administration experience in heavy civil/highway construction is helpful but not required.
• Understanding of construction subcontracts, flow-down provisions, and contract risk.
• Familiarity with DOT contract forms, insurance certificates, and lien waiver requirements is a plus.
• Experience with ERP systems.
• Advanced proficiency with Microsoft Word, Excel, and document management systems.
• Strong written/verbal communication skills and attention to detail.
• Ability to manage multiple priorities in deadline-driven environments.
• Collaborative team mindset.

Working Conditions

• Office-based role using standard computer equipment.
• Overtime may be required during peak workload periods.

Physical Requirements

• Ability to sit, stand, and work at a computer for extended periods.
• Occasional lifting up to 25 lbs.

Compensation : $25-$28.00 DOE

Equal Employment Opportunity

Central Specialties, Inc. is an Equal Opportunity Employer and values workforce diversity. We encourage applications from all qualified individuals, including women, minorities, veterans, and persons with disabilities.