Secretary / Executive Assistant

📌 Job Opening: Secretary / Executive Assistant
Location: Cyrus, MN (In-house 3–4 days/week, with potential for 1 remote day/week)
Company: Creative Coatings – High-End Floor Coating Specialists
Pay: $18–$25 per hour (based on experience and qualifications)

About Us

Creative Coatings is a premier provider of high-end floor coating solutions. We pride ourselves on delivering exceptional quality and craftsmanship to our clients. As a growing business, we’re seeking a reliable and detail-oriented Secretary / Executive Assistant to support our daily operations.

Position Overview

This hybrid role is ideal for someone who thrives in a fast-paced environment and is passionate about organization and communication. You’ll work closely with the owner and administrative team, playing a key role in keeping our operations running smoothly.

Key Responsibilities

• Email and Phone Communication:
  Professionally manage incoming and outgoing emails and phone calls, ensuring timely and courteous responses to clients, vendors, and team members.

• Invoicing and Financial Records:
  Create and send invoices, track payments, and maintain accurate records of financial transactions to support smooth business operations.

• Document Management:
  Scan, file, and organize important documents—both digital and physical—to ensure easy access and secure storage of company records.

• Inventory Support:
  Assist in monitoring inventory levels by counting supplies, placing orders, and tracking deliveries to keep our materials well-stocked and organized.

• Executive Assistance:
  Provide direct support to the owner and administrative team by managing calendars, preparing documents, and handling other executive-level tasks as needed.

• Sales Team Support:
  Collaborate with the sales team by preparing materials, organizing client information, and helping with follow-up communications to streamline the sales process.

• Office Organization:
  Maintain a clean, tidy, and efficient office environment that promotes productivity and professionalism.

Schedule

• In-house: 3–4 days per week
• Remote: Potential for 1 day per week (flexible based on workload)

What We Offer

• Paid Time Off
• Holiday Pay
• Simple IRA Retirement Plan (eligible after 6 months)
• Health Insurance – Coming Soon!

What We’re Looking For

• Strong organizational and multitasking skills
• Excellent written and verbal communication
• Proficiency with office software (email, spreadsheets, invoicing tools)
• Ability to work independently and as part of a team
• A positive attitude and a willingness to learn
• Prior administrative or executive assistant experience is a plus

Why Join Us?

At Creative Coatings, we value quality work and treat our team with respect and appreciation. You’ll be part of a supportive environment where your contributions truly matter.