Posted: Jun 16, 2025
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Special Education Transportation Secretary

Alexandria Public Schools - Alexandria, MN
Full-time
Salary: $22.30 Hourly
Application Deadline: N/A
Education

Alexandria Public Schools is seeking a detail-oriented and highly organized Special Education Transportation Secretary to support the coordination of transportation services for students with special needs. This position plays a vital role in ensuring safe, efficient, and compliant transportation by managing administrative functions, coordinating with multiple departments, and maintaining accurate student records.

Key Responsibilities

Route Planning & Scheduling

  • Create and maintain transportation schedules for special education students, taking into account accessibility needs, medical equipment, and personalized pick-up/drop-off locations.

  • Develop and monitor schedules for the district’s van fleet.

  • Coordinate with bus drivers and aides to ensure proper student assignment.

  • Adjust routes as needed based on student changes or scheduling updates.

Student Record Management

  • Maintain accurate records for each student’s transportation needs, including medical and accommodation details.

  • Ensure timely updates to student data and maintain documentation for audits and compliance.

Communication & Coordination

  • Serve as a point of contact for parents/guardians regarding transportation arrangements, changes, and concerns.

  • Collaborate with special education teachers and administrators to ensure transportation services align with IEP requirements.

  • Work closely with the transportation department to resolve service issues.

Compliance & Reporting

  • Ensure compliance with federal and state regulations regarding special education transportation.

  • Record and track all special education miles and shuttle usage for state reporting.

  • Prepare reports and maintain documentation for audits and internal reviews.

Staff Support & Training

  • Coordinate training for transportation staff on supporting students with special needs.

  • Respond to concerns related to student safety and transportation best practices.

Hours/Days per year:

  • M-F 9am-5:30pm/194 days per year

Additional Responsibilities

Dispatch Duties

  • Monitor and dispatch buses and district vehicles via two-way radio in coordination with the department and Dispatcher.

General Secretarial Support

  • Answer phones and respond to inquiries from staff, drivers, parents, and students.

  • Handle complaints, safety concerns, and stop arm violation reports.

  • Print and distribute field trip assignments; monitor and enter field trip data into TCP.

  • Maintain driver files and assist with special projects or other duties as assigned by the Transportation Director.

Required Skills & Qualifications

  • Strong organizational and time-management abilities

  • Excellent communication and interpersonal skills

  • Attention to detail and commitment to data accuracy

  • Ability to work independently and collaboratively

  • Knowledge of special education transportation needs and regulations

  • Proficiency in scheduling and data management software

Benefits Package

Insurance Options:

  • Health Insurance: Choose from 3 plans with district contributions per the Collective Bargaining Agreement

  • Dental Insurance: District contribution included

  • Vision Insurance: Voluntary employee-paid

  • Group Life Insurance: Paid by the district

  • Long-Term Disability: Required enrollment (employee-paid)

Additional Benefits:

  • Paid Leave: As outlined in the Collective Bargaining Agreement

  • Employee Assistance Program (EAP): No cost to employees

  • Voluntary Benefits:

    • Voluntary Life & AD&D

    • Pet Insurance

    • Aflac Options: Short-Term Disability, Critical Illness, Hospital Indemnity, Accident, BenExtend

Apply Today!

If you’re passionate about making a difference in the lives of students and thrive in a fast-paced, detail-driven environment, we encourage you to apply.