Business and Finance Manager

Summary

The Business and Finance Manager is responsible for all accounting and finance functions for the ATCC Foundation and Foundation Housing.  This includes managing vendor relations and contract management, conducting internal audits of funds, assists with compliance and risk management for the Foundation.  This position is also responsible for all Human Resource functions within the Foundation.   

The Business and Finance Manager works closely with the Foundation Executive Director to create and execute the annual budget, which will require thorough understanding and analysis of Foundation activities.  This position will analyze current and ongoing activities and recommend strategies to increase ROI.

Key Duties and Responsibilities 

1. Accounting and Finance Functions

Manage all accounting and fiscal functions of the foundation including the general ledger, cash disbursements, investment reconciliation, accounts payable and accounts receivable.  Complete month end close and reconciliation.  Responsible for analyzing data and financial reporting to Executive Director and Foundation Board of Directors.  Serves as Liaison to the BOD Finance Committee.  Foster effective and collaborative relationships with our financial venders and partners.  Work closely and cooperatively with college business office and bookstore staff. 

Direct and manage annual financial audit.  Develop and implement procedures to maintain sufficient internal controls and to address audit concerns.  Lead and consult with the external accounting firm to execute the annual audited financial statements and 990. 

2. Foundation and Foundation Hall

Work closely with Foundation Executive Director to provide support to the foundation as needed.  Provide data and support strategic growth initiatives and strategic planning, Minnesota State related reporting and other duties as assigned to ensure the smooth function of the department and maintain the reputation of the organization.  Provides contract management for the Foundation.  Serves as manager of the Foundation donor and prospect database and ensure data integrity.  Oversee gift entry and batch processing. 

Works closely with Foundation Hall Manager on rent collection, annual move-in/out process and hiring of resident assistants.  Understands all policies and procedures of Foundation Hall and acts as back-up to Foundation Hall Manager in their absence.  

3. Human Resources

Serves as the Foundation Human Resources liaison to help interview, hire, discipline and develop staff of the Foundation and Foundation Hall.  Responsible for managing employee benefits and payroll and annual handbook review.  Works with Executive Director to develop and implement policies and procedures.

Requirements

• AA/AAS degree with minimum of 5 years of experience in finance, operations or business management

• Must be willing to travel, and work evenings and weekends as needed. Valid driver’s license required for travel.

Knowledge, Skills and Abilities:

Minimum Qualifications

Education: AA/AAS

Experience: 5 years in Finance, operations management or business management

Organizational Skills: Exceptional accuracy, organizational, time management and problem solving skills. Ability to analyze data and make inferences based on data. Project management experience, with the ability to manage multiple projects at the same time.

Computer: Experience working with numerous software programs

• Microsoft Office including: Outlook, Word, Excel and Power point
• Accounting Software

Communication Skills: Strong and professional written and verbal skills to support a range of donor communications needs.

Project Management: Ability to manage multiple projects simultaneously, create objectives and requirements while overseeing costs, time and scope of projects.

Preferred Qualifications

Education: BA/BAS

Experience: Raiser’s Edge or similar database system experience, Microsoft Dynamics/Great Plains accounting, Knowledge and experience with “fund accounting”, Experience working with a non-profit organization, grant compliance and management

Demonstrated organizational and communications skills. Excellent understanding of marketing and communications. Ability to work independently and within a strong team environment. Ability to work cooperatively to achieve common goals; support cooperation, collaboration and the sharing of information while providing ethical and confidential donor relations.

Relationships:

This Position Reports to:     

Executive Director

Problem Solving:

This person must be able to analyze data and recommend strategies to increase ROI.  This position requires mental flexibility and the ability to work on several projects at the same time. The individual must have the ability to plan, organize, and exercise time management skills.

This employee is expected to research solutions when problems are identified and implement the necessary strategies to meet the desired outcome.