Office Professional/Administrative Assistant

Overview

We are seeking an energetic and organized Office Professional with responsibilities in the area of customer service in the rental industry.  This is not a stereotypical office assistant position.  For an individual with an entrepreneurial and growth mindset, there is no limit to where you can take this career.  This position is a full time position. 

Job Description

The Office Professional is responsible to learn and become efficient with the Service Program, our rental software.  They will field customer phone calls, schedule requests, and keep track of inventories.  They are responsible for taking care of invoicing and accounts receivable.  Ultimately, a successful Office Professional should ensure the efficient and smooth day-to-day operations of the office. 

Responsibilities:

• Answer and direct phone calls
• Organize and schedule appointments
• Plan and facilitate team meetings
• Assist in preparation of regularly scheduled reports
• Develop and maintain filing systems
• Communicate with route drivers and coordinate routes
• Schedule rentals and coordinate with team members to execute
• Order office supplies as needed. Research best products and deals
• Maintain customer and contact list
• Oversee office operations
• Assist with Payroll
• Ensure highest standards of customer service
• Communicate and coordinate with supervisors and team members
• Represent HPS in a positive light on & off duty

Knowledge, Skills and Abilities:

• A secondary diploma/degree – Preferred but not required.
• Previous office experience & working knowledge of office equipment
• Excellent customer service skills
• Excellent communications skills both written and verbal
• Excellent organizational skills
• Financial management skills (Quickbooks) - Preferred but not required.
• Proficiency in MS Office
• Ability to work independently and as part of a team
• Organized and self-motivated
• Time management skills with the ability to prioritize

What we Offer:

• Fair and competitive pay
• Health insurance
• Opportunities for advancement and growth
• Paid Holidays and time off (Full Time Employment)
• Culture of respect and teamwork
• Recognition for work